203-208-8909 
Indoor and outdoor LED video walls for New York events — keynote stages, brand activations, conferences, trade shows, product launches. Delivered, installed, and run by our NYC crew. Fixed-price quote within 24 business hours.
Built for New York Venues, Crews, and Production Schedules
Call 203-208-8909EventFab provides LED video wall rentals across all five boroughs of New York City — Manhattan, Brooklyn, Queens, the Bronx, and Staten Island — plus Long Island, Westchester, and the Hudson Valley. Our local crew has installed walls at Lincoln Center, the Javits Center, the Plaza Hotel, Pier 36, the Edison Ballroom, the Glasshouses, and dozens of corporate headquarters from Hudson Yards to the Financial District.
Whether you’re producing a keynote at a hotel ballroom, a brand activation in SoHo, a conference at the Javits, or a corporate town hall in midtown, we own the LED inventory, employ the install crew, and run the show on-site. One vendor. One on-site team. No coordination headaches.
Key Facts
- NYC logistics:
- Union-venue savvy crews, DOT permits and freight-elevator scheduling handled; Javits, the Plaza, Pier 36 and Lincoln Center experience.
- Wall sizes:
- From small 4' × 6' screens for booths and stages up to 30'+ walls for keynotes, concerts and galas. Any aspect ratio — built from modular panels.
- Pixel pitch:
- 2.8mm and 3.5mm panels in our own inventory — sharp at typical stage and ballroom viewing distances. Finer pitches (1.9–2.6mm) for close-up or broadcast use, and outdoor-rated panels, sourced on request.
- What's included:
- Delivery, rigging or ground-stacking, content playback, and an on-site technician for the full event.
- Booking window:
- Most LED wall rentals confirm 1–4 weeks out; 6+ weeks recommended for large or custom-shaped walls.
- Quote turnaround:
- Fixed, itemized quote within 24 hours. Send your date, venue and a description or reference images.
- Delivery & crew:
- Delivery, installation and strike (dismantle and removal) by our own crew. Experienced in union venues in NYC and Boston; COIs (certificates of insurance) supplied.
Why NYC Event Planners Choose EventFab
Working in NYC is different — venues, unions, and timing windows all have specific rules. We handle them so you don’t have to.
01
24-Hour Fixed-Price Quotes
Send us your venue and date and you get a fixed-price quote back the next business day. Equipment, crew, install, on-site engineering, delivery, and strike all itemized upfront. No three-day waits while a salesperson ‘checks with operations.’
02
Local NYC Crew with Venue Knowledge
Our trucks are rolling through Manhattan and Brooklyn most days of the year. That means short notice isn’t a deal-breaker, and our drivers don’t need GPS to find the freight elevator at the Plaza or the loading dock at the Javits.
03
On-Site Technical Director Included
Every NYC show gets a dedicated technical director who runs the wall in real time — handling last-minute slide changes, content swaps, and the inevitable ‘can we add another video before the CEO walks on?’ requests without panic.
04
Union-Savvy & COI-Ready
We’ve worked at every major union venue in NYC — Javits, Lincoln Center, all the major hotel ballrooms. We coordinate house labor, file COIs in your venue’s format within 24 hours of contract signing, and break out union pass-through cost as a separate line item so you see exactly what’s being paid to whom.
Ready to elevate your next event?
Get a custom quote in under 24 hours. Free consultation, no obligation.
NYC LED Video Wall Use Cases
From hotel ballroom keynotes to outdoor brand activations, here’s what NYC LED video wall rentals from EventFab look like in practice.
Corporate Keynotes & Town Halls
A 12×7 LED wall behind your CEO at the Plaza, the Edison, or any midtown ballroom. We pre-program your slide deck, run the cues live, and keep a spare panel in the truck for redundancy.
Javits & Pier 36 Trade Show Booths
10×10, 20×20, or larger booths at the Javits Center, Pier 36, or other major NYC trade show venues — fine-pitch LED walls integrated into custom-fabricated booth structures.
SoHo & Chelsea Brand Activations
Curved or unusually-shaped LED walls to anchor brand pop-ups at the Glasshouses, Chelsea Industrial, or Studio 525. Custom rigging, branded skinning, and full creative integration.
Product Launches & Reveals
Apple-style reveal moments, automotive launches, fashion drops, tech product unveils. Worked with PR agencies, in-house brand teams, and creative agencies on NYC launch builds where the LED wall is the centerpiece.
Outdoor Brand Experiences
Plazas, sidewalks, rooftops, and pop-up parks. Our outdoor LED panels are 5,000+ nits — visible in NYC midday sun. We file DOT permits and coordinate sidewalk closures.
Galas, Benefits & Fundraisers
Auction backdrops, sponsor reels, and live data displays for fundraising thermometers at the Plaza, Cipriani 25 Broadway, Capitale, and other premier NYC gala venues.
Recent NYC LED Video Wall Installations
A look at recent EventFab LED video wall installs at NYC corporate events, conferences, brand activations, and product launches.
Pair Your LED Video Wall With
LED walls work best as part of a coordinated production package. Most EventFab NYC bookings include some combination of these services.
Event Production Services
Full-service event production combining staging, AV, lighting, LED, fabrication, and crew under one roof.
Stage Design & Construction
Custom stages and scenic backdrops designed to integrate seamlessly with LED video walls for a cohesive stage environment.
Event Lighting Services
Professional lighting design coordinated with LED walls for polished on-camera quality and stunning in-room impact.
AV Production Services
Sound, video, projection, IMAG, and live streaming — the full AV package to complement your LED wall.
FAQ: LED Video Wall Rental in NYC
Common questions about renting an LED video wall for a New York City event.
Standard lead time is 5 business days. We’ve turned around emergency NYC rentals in 24-48 hours when clients have lost a vendor — call us and we’ll tell you honestly whether we can hit your date.
Yes — we coordinate house labor through the venue’s union contractor (IATSE Local 1, Local 4, Teamsters, etc.) and break it out as a pass-through line item in your quote so you see exactly what’s union labor vs EventFab labor. No marked-up surprises.
Most NYC hotel ballrooms can comfortably accommodate a 20×12 ft LED wall. Larger configurations require ceiling clearance check (typically 14-16 ft minimum) and rigging points. We do a venue site visit if it’s not a room we’ve worked in before.
Yes, with the right NYC DOT or Parks Department permits. We handle permit filing, but it requires 10+ business days of lead time. Faster turnarounds may need to be in a private plaza or rooftop space instead.
We confirm your venue’s loading slots 48-72 hours before show day. Most NYC venues require advance scheduling. If your venue has competing events the same day, we’ll work with venue ops to negotiate timing.
Small indoor walls (8-12 ft, 1 day) typically range $2,500-$5,500. Mid-size indoor (16-20 ft) $5,500-$13,000. Large indoor + custom rigging $13,000-$38,000. Outdoor multi-day installs $15,000-$55,000+. Union venues add 10-30% in pass-through labor.
Yes — Manhattan, Brooklyn, Queens, the Bronx, and Staten Island. Plus Long Island, Westchester, the Hudson Valley, and across the tri-state area into Connecticut and New Jersey.
Both. Many of our NYC bookings come through creative agencies, production companies, and in-house corporate event teams. We coordinate with whoever runs the project.